How AI can improve Project Management?

According to Harvard Business Review only 35% projects today are completed with a celebration of success by their deadline. Given how many projects are worked on every day, it leaves more than enough room for improvements. That is where AI kicks in with a healthy dose of innovative solutions. However, how exactly can AI augment project management?For starters, AI is not a magic solution or a silver bullet that can fill all the gaps, so it is not enough just to slap it on a tank like a silver tape and the water would just stop leaking. Nevertheless, it possesses a set of characteristics that make it more than suitable for improvement of typical project management processes that until now might have been lacking some of the attention – let’s be honest: those 65% unsuccessful projects happen not out of the blue.

First: Automation.

In everyday project management practice, there are numerous mundane and repetitive tasks that are processed by employees over and over. Until now we had no other choice but to handle them manually, this however can easily be automated with use of an AI. Some of you right now might be thinking: “weren’t we automating stuff before even AI was a thing?” and you would be right, but there is a catch. Before AI automation required much more effort to be set and maintained, often involving professional developers. With the use of AI automating processes like sending emails, booking dates in a calendar is easier than ever before. You have probably experienced it yourself when your email client added a flight date into your calendar the moment your plane tickets have arrived in your email box.

Second: Learning from the past.

It is more than fair to assume that where the repetition occurs, sooner or later there must be a pattern that is forming. The same can happen when numerous projects are completed – the pattern of how much time it costs to do planning, to execute certain tasks etc. This valuable data is present in every organization, yet it is sometimes so intricate to grasp that it is not fully employed to benefit from it. Thankfully, one of AI advantages is being great at recognizing patterns to draw conclusions based on the input information. Historical data can be used for various estimations, regarding budgeting and planning the time frame of a project and AI makes it easier to do so than ever before.

Third: One AI to rule them all.

Projects tend to be complex beings that are growing and claiming more and more space and resources when the time goes by. Very often they are much more than a single human is able to handle. Having an AI Assistant that can ultimately gather and access at once all the dates, files, emails help with managing, ensuring that information did not undergo fragmentation, get lost in the translation or was not simply omitted because was stored in an unusual place. If we would like to visualize an AI assistant being an ultimate secretary, it must have an almost infinite attention span, eyes that can cover 360-degree view and more hands ready to take tasks than octopus.

Fendous PLS and Fendous AI going hand in hand.

At Fendous, we used our experience to identify needs for improvement in modern project management and employed the newest development in AI technology to answer those needs. With Fendous PLS powered by the latest Fendous AI users can easily automate their tasks and workflows. Our software provides centralized space where files, dates and other information can be shared in an instant. Real-time insights powered by Fendous AI helps identify potential caveats early and be proactive. Naturally, AI is here not to replace project managers or secretaries altogether rather than to upgrade their daily operations. After all, one of the crucial parts of daily project management practice are human interactions and those, whether we like to admit or not, are essential for our workplace well-being. Therefore, we are sure that there always will be a market for good project managers, that with our help will be less stressed and overloaded with tasks that are mundane, giving them more space for quality time with their coworkers.